Legal Operations Specialist

Job Overview: A law firm seeks a highly organized and resourceful Legal Operations Specialist to support its dynamic team. This position plays a pivotal role in ensuring efficient workflows, maintaining compliance, and enhancing overall operational effectiveness. Located in [Location], the role is ideal for a professional with a strong legal administration background, adept at managing multifaceted tasks with accuracy and discretion.

Duties:

• Facilitate day-to-day operational tasks across legal teams to optimize workflows and enhance productivity.
• Support legal team members in case preparation, including document management, scheduling, and resource allocation.
• Coordinate communication between legal departments and other firm divisions to foster seamless collaboration.
• Monitor and maintain firm compliance with regulatory requirements, updating policies and procedures as necessary.
• Organize and manage firm databases, ensuring data accuracy, security, and accessibility.
• Serve as the primary point of contact for internal queries regarding legal processes and documentation.
• Assist with project management and administrative tasks related to legal proceedings and firm operations.

Requirements:

• Proven experience in a legal support or operations role, preferably within a law firm or legal services environment.
• Ability to manage multiple tasks effectively, prioritize workload, and meet critical deadlines.
• Excellent written and verbal communication skills, with the ability to liaise effectively across departments.
• Demonstrated organizational abilities, with keen attention to detail and accuracy.
• Familiarity with legal document management systems and firm-specific compliance requirements.

Education:

• Bachelor’s degree in Law, Business Administration, or a related field.

Certifications:

• Paralegal Certification (preferred but not mandatory).
• Additional certifications in Legal Operations or Legal Project Management are advantageous.

Skills:

• Strong analytical skills and the ability to solve problems independently.
• Proficiency in MS Office Suite and familiarity with legal management software.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Exceptional time management skills and ability to handle a fast-paced work environment.

Benefits:

• Comprehensive healthcare coverage, including medical, dental, and vision plans.
• Generous paid time off, including vacation and personal days.
• Retirement savings plan with firm contributions.
• Professional development opportunities and access to legal resources.

This law firm was founded around two decades ago to provide exceptional legal services to their domestic and international clients. Their practice areas include general liability, healthcare law, insurance coverage, appellate practice, product liability defense, commercial litigation, and during home and long term care. Their office is located in New York.